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CollabHire

Security and governance

Enterprise control for sensitive candidate and hiring data.

Hiring data is some of the most sensitive data an organization holds. CollabHire controls access, keeps an auditable record, manages candidate consent and governs how AI is used.

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On certifications: CollabHire publishes security certifications only after documentary verification. This page describes the controls in the product. For current attestations and documentation, contact our team.

Access and audit

Control who can see and do what.

Single sign-on

Sign in through your identity provider with SAML or OIDC, so access follows your existing joiner and leaver processes.

Role-based access

Grant access by role and organization across recruiters, hiring managers, interviewers and admins. People see what their role needs.

Audit history

Keep an auditable record of stage moves and decisions, so you can review how a hire progressed.

Scoped visibility

Limit sensitive candidate information to the people who need it for a given role or stage.

Privacy and data

Candidate data, handled with care.

Candidate consent

Capture and manage candidate consent, and keep it attached to the candidate record and talent pools.

Data handling

Candidate and hiring data is handled within the platform, with access and retention governed by your configuration and agreements.

Access controls on integrations

Integrations move data with scoped access and an auditable data flow your security team can review.

A current sub-processor list and data-processing information are provided to customers and prospects under evaluation.

Responsible AI

AI governance

AI assists people. It does not decide.

CollabHire treats AI as an assistant to the hiring team. These principles govern how it is used.

Assistive by design

AI drafts, extracts, surfaces and summarizes. It does not make hiring decisions or automatically reject candidates.

Human oversight

People review AI output and own every rating and decision.

Capability controls

Govern where AI is used, so it fits your policies and risk posture.

Auditability

Keep a record of where AI assisted, to support review and governance.

FAQ

Security FAQ

Which certifications does CollabHire hold?
We publish certifications only after documentary verification. If you are evaluating CollabHire, contact us for current security documentation and the status of specific attestations for your review.
How is access to candidate data controlled?
Access is granted by role and organization, backed by single sign-on through your identity provider and an auditable history of decisions and stage changes.
How does CollabHire handle candidate consent?
Candidate consent is captured and managed as part of the candidate record and talent pools, so consent stays connected to the data it governs.
Does AI make decisions about candidates?
No. AI is assistive. It does not make hiring decisions or automatically reject candidates. Capability controls, human oversight and audit keep AI use accountable.
Can our security and procurement teams review documentation?
Yes. During evaluation we share the security, privacy and data-processing information your teams need, including details relevant to your jurisdiction and agreements.

Evaluating CollabHire?

Bring your security and procurement teams into the conversation.

We will share the documentation your organization needs to evaluate CollabHire for sensitive hiring data.

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