Offers and preboarding
Keep the hiring experience connected after the decision.
The moment a team decides to hire is where many processes fall apart: offers drafted in a separate doc, approvals over email, new hires who go quiet until day one. CollabHire keeps offers, acceptance and pre-hire tasks on the same record as the rest of the hire.
The problem
The offer stage is where context gets lost.
A decision made inside the hiring system too often turns into a manual scramble: rebuild the offer, gather approvals, send a PDF, then lose sight of the candidate until orientation. The stretch from accepted offer to first day should stay connected and visible.
- Offers prepared from the hiring record, not rebuilt by hand
- Approvals that move and are easy to audit
- A candidate who stays engaged between acceptance and day one
- A clean, complete handoff to HR and onboarding
Offer preparation and approval
Prepare and approve offers where the hire already lives.
Build the offer from the candidate record and route it for approval before anything goes out. The people who need to sign off see the detail without a separate thread, so nothing waits in an inbox.
- Offers built from the candidate record
- Configurable approval routing before send
- A reviewable history of who approved what
E-signature and acceptance
Send, sign and accept without leaving the record.
Deliver the offer for review and signature through a connected e-signature provider, and keep the signed document and acceptance status attached to the candidate. Recruiters see where each offer stands at a glance.
- E-signature through a connected provider
- Signed documents kept on the candidate record
- Offer status visible across the pipeline
Preboarding and HR handoff
Carry momentum from acceptance to first day.
Give new hires clear pre-hire tasks and document collection, then hand a complete record to HR. The candidate stays engaged and onboarding starts with the context already gathered.
- Pre-hire tasks and document collection
- Candidate visibility into what happens next
- A structured handoff to HR and onboarding
How it works
From decision to first day, on one thread.
- 1
Prepare the offer
Build it from the candidate record with the terms the team agreed on.
- 2
Approve and send
Route approvals, then deliver for review and e-signature.
- 3
Accept and preboard
Capture acceptance and assign pre-hire tasks and documents.
- 4
Hand off to HR
Pass a complete record so onboarding starts with full context.
Built for every stakeholder
A connected close for every stakeholder.
Recruiters
Prepare and track offers without rebuilding them in another tool.
Hiring managers
Approve offers quickly with the full hiring context in view.
Finance and approvers
See what needs sign-off and act on it in one place.
New hires
Know what to complete before day one and stay engaged.
HR and people teams
Receive a clean, complete handoff instead of a fresh start.
IT and security
Sensitive offer and personal data stays under access and audit controls.
Offer and personal data, handled with care.
Offers and pre-hire documents carry sensitive personal and compensation data. CollabHire keeps them under role-based access, with an auditable history and candidate consent managed on the record.
FAQ
Offers & preboarding FAQ
Does CollabHire handle offer approvals?
How does e-signature work?
What is preboarding in CollabHire?
Does CollabHire replace our HRIS or onboarding system?
See CollabHire in action
Close the loop between decision and first day.
We will walk through offers, approvals, e-signature and the handoff to HR on your process.